🗄️ TOEIC Part 5–7 – office, HR, purchasing, finance · Vocabulary by Exam · 107 words

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invoice /ˈɪnvɔɪs/ n	a document listing goods or services provided and the amount owed for them Please send the invoice to our accounts department by the end of the month.
reimbursement /ˌriːɪmˈbɜːsmənt/ n	the act of paying back money that someone has spent Submit your hotel receipts with the form to receive reimbursement.
reimburse /ˌriːɪmˈbɜːs/ v	to pay back money that someone has spent on your behalf The company will reimburse employees for business-related travel.
quarterly /ˈkwɔːtəli/ adj	happening or produced every three months Quarterly sales rose by eight per cent compared with last year.
procurement /prəˈkjʊəmənt/ n	the process of buying goods and services for an organisation All requests for new computers must go through procurement.
purchase order /ˈpɜːtʃəs ˌɔːdə/ n	an official document a buyer sends to a supplier to order goods The supplier cannot ship the items until it receives a signed purchase order.
supplier /səˈplaɪə/ n	a company that provides goods or materials to another business We switched to a local supplier to reduce delivery times.
vendor /ˈvendə/ n	a company or person that sells a particular product or service Three vendors have submitted bids for the cleaning contract.
quotation /kwəʊˈteɪʃn/ n	a statement of how much a particular piece of work or goods will cost Could you send us a quotation for 500 printed brochures?
estimate /ˈestɪmət/ n	an approximate calculation of the cost of a piece of work The contractor's estimate for repairing the roof was lower than expected.
bulk order /ˌbʌlk ˈɔːdə/ n	an order for a large quantity of goods, often at a lower unit price Customers who place a bulk order receive a fifteen per cent discount.
bid /bɪd/ n	an offer to do work or supply goods for a particular price The construction firm made the lowest bid for the new library project.
tender /ˈtendə/ n	a formal offer to supply goods or do work at a stated price The council has invited tenders for the maintenance of city parks.
contractor /kənˈtræktə/ n	a person or company that agrees to do work for another, often in building An outside contractor will renovate the second floor next month.
terms and conditions /ˌtɜːmz ən kənˈdɪʃnz/ n	the rules and details that form part of an agreement Please read the terms and conditions before signing the agreement.
warranty /ˈwɒrənti/ n	a written promise to repair or replace a product if it breaks within a set time The printer is still under warranty, so the repair will be free.
shipment /ˈʃɪpmənt/ n	a load of goods sent together, or the act of sending them The next shipment of office chairs is expected on Thursday.
stationery /ˈsteɪʃənri/ n	paper, envelopes, pens and other things used for writing Order new stationery through the online portal by Friday.
office supplies /ˈɒfɪs səˌplaɪz/ n	items such as paper, toner and staples used in an office The budget for office supplies has been cut by ten per cent.
requisition /ˌrekwɪˈzɪʃn/ n	a formal written request for something needed by a department Fill in a requisition form if your team needs additional monitors.
budget /ˈbʌdʒɪt/ n	the amount of money available for a particular purpose or period The marketing team has already spent most of this year's budget.
expenditure /ɪkˈspendɪtʃə/ n	the total amount of money spent by an organisation Capital expenditure on new equipment will increase next year.
revenue /ˈrevənjuː/ n	the money a business receives from selling goods or services Online sales now account for half of the company's revenue.
profit margin /ˈprɒfɪt ˌmɑːdʒɪn/ n	the difference between the cost of producing something and the price it is sold for Rising fuel costs have squeezed our profit margin.
fiscal year /ˌfɪskl ˈjɪə/ n	the twelve-month period a company uses for its accounts Our fiscal year begins on the first of April.
auditor /ˈɔːdɪtə/ n	a person whose job is to officially check a company's financial records External auditors will review the accounts next week.
accounts payable /əˌkaʊnts ˈpeɪəbl/ n	money a company owes to suppliers, or the department that pays it Send all supplier invoices directly to accounts payable.
accounts receivable /əˌkaʊnts rɪˈsiːvəbl/ n	money owed to a company by its customers Accounts receivable has contacted the client about the unpaid balance.
payroll /ˈpeɪrəʊl/ n	the list of employees and the wages they are paid, or the department managing this Contact payroll if your salary has not been paid correctly.
balance sheet /ˈbæləns ʃiːt/ n	a statement showing what a company owns and owes at a particular time The balance sheet shows a significant reduction in long-term debt.
overheads /ˈəʊvəhedz/ n	regular costs of running a business, such as rent and electricity Moving to a smaller office will reduce our overheads considerably.
deduct /dɪˈdʌkt/ v	to take away an amount from a total Tax and pension contributions are deducted from your monthly salary.
itemised /ˈaɪtəmaɪzd/ adj	listing each individual item separately Please attach an itemised receipt for each meal you claim.
receipt /rɪˈsiːt/ n	a piece of paper showing that money or goods have been received Keep the receipt in case you need to return the item.
outstanding /aʊtˈstændɪŋ/ adj	not yet paid, done or settled There is still an outstanding balance of $340 on your account.
past due /ˌpɑːst ˈdjuː/ adj	not paid by the date it should have been This is a reminder that your account is thirty days past due.
remittance /rɪˈmɪtns/ n	a sum of money sent to pay for something Please include the invoice number with your remittance.
deposit /dɪˈpɒzɪt/ n	an amount paid in advance as the first part of a larger payment A twenty per cent deposit is required to confirm the order.
instalment /ɪnˈstɔːlmənt/ n	one of a number of payments made regularly over a period of time The software licence can be paid in three monthly instalments.
billing /ˈbɪlɪŋ/ n	the process of preparing and sending invoices to customers Questions about your account should be directed to our billing department.
shareholder /ˈʃeəhəʊldə/ n	a person or organisation that owns shares in a company Shareholders will vote on the proposal at the annual meeting.
dividend /ˈdɪvɪdend/ n	a part of a company's profit paid to its shareholders The board announced a higher dividend after a record year.
merger /ˈmɜːdʒə/ n	the joining of two or more companies into one The merger will create the country's largest food distributor.
acquisition /ˌækwɪˈzɪʃn/ n	the act of one company buying another The acquisition of the software firm gives us access to new markets.
forecast /ˈfɔːkɑːst/ n	a statement about what is expected to happen, based on available information The sales forecast for next quarter is more optimistic.
projection /prəˈdʒekʃn/ n	an estimate of future figures based on current data According to our projections, profits will double within three years.
inventory /ˈɪnvəntri/ n	the goods a business has in stock, or a complete list of them The store will close early on Sunday to take inventory.
recruit /rɪˈkruːt/ v	to find new people to work for an organisation We are recruiting experienced engineers for our Singapore office.
recruitment /rɪˈkruːtmənt/ n	the process of finding new people to join an organisation An agency handles recruitment for all temporary positions.
applicant /ˈæplɪkənt/ n	a person who formally asks for a job, place or service Only shortlisted applicants will be contacted for an interview.
candidate /ˈkændɪdət/ n	a person being considered for a job or position The ideal candidate will have at least five years of sales experience.
résumé /ˈrezjumeɪ/ n	a short written summary of your education and work experience Please email your résumé and two references to the HR manager.
job description /ˈdʒɒb dɪˌskrɪpʃn/ n	a written statement of the duties and responsibilities of a job The job description lists managing social media as a key duty.
shortlist /ˈʃɔːtlɪst/ v	to choose a small number of the best applicants for a final decision Four candidates have been shortlisted for the director's position.
personnel /ˌpɜːsəˈnel/ n	the people who work for an organisation Only authorised personnel may enter the server room.
human resources /ˌhjuːmən rɪˈzɔːsɪz/ n	the department that deals with hiring, training and employee welfare Questions about your contract should go to human resources.
promotion /prəˈməʊʃn/ n	a move to a more important job; also an activity to advertise a product She received a promotion to regional sales manager.
resign /rɪˈzaɪn/ v	to officially leave your job Mr Patel resigned to start his own consulting business.
resignation /ˌrezɪɡˈneɪʃn/ n	the act of leaving a job, or a letter saying you intend to He handed in his resignation two weeks before the project ended.
retire /rɪˈtaɪə/ v	to stop working, usually because of age Ms Lee will retire next month after thirty years with the firm.
transfer /trænsˈfɜː/ v	to move someone to a different job, office or place He asked to be transferred to the Tokyo branch.
appoint /əˈpɔɪnt/ v	to choose someone officially for a job or position The board has appointed a new chief financial officer.
supervisor /ˈsuːpəvaɪzə/ n	a person who is in charge of a group of workers Report any safety problems to your supervisor immediately.
subordinate /səˈbɔːdɪnət/ n	a person who has a lower position than someone else at work A good manager listens to the ideas of their subordinates.
colleague /ˈkɒliːɡ/ n	a person you work with I'd like to introduce my colleague from the legal department.
workforce /ˈwɜːkfɔːs/ n	all the people who work for a company or in a country Nearly half of our workforce works remotely at least two days a week.
staffing /ˈstɑːfɪŋ/ n	the number of workers employed, or the process of providing them Staffing levels are low during the holiday season.
temporary /ˈtemprəri/ adj	lasting only for a limited time We are hiring temporary staff to help with the busy season.
full-time /ˌfʊl ˈtaɪm/ adj	working the whole of a normal working week The position is full-time and includes health insurance.
overtime /ˈəʊvətaɪm/ n	time worked beyond normal hours, or the extra pay for it Staff who work on public holidays are paid overtime.
shift /ʃɪft/ n	a period of work in a place where some people work while others rest Can anyone cover my shift on Saturday morning?
salary /ˈsæləri/ n	a fixed amount of money paid to an employee, usually every month The starting salary depends on qualifications and experience.
wage /weɪdʒ/ n	money paid regularly for work, usually by the hour or week The minimum wage will rise by five per cent in January.
bonus /ˈbəʊnəs/ n	extra money added to normal pay, usually as a reward Every employee received a year-end bonus thanks to strong sales.
incentive /ɪnˈsentɪv/ n	something that encourages a person to do something The company offers cash incentives to staff who refer new clients.
pension /ˈpenʃn/ n	money paid regularly to someone who has stopped working because of age The employer contributes five per cent of your salary to your pension.
compensation /ˌkɒmpenˈseɪʃn/ n	money paid to employees for their work, or for loss or injury The compensation package includes a car and generous holiday allowance.
pay rise /ˈpeɪ raɪz/ n	an increase in the amount of money you are paid Staff will receive a three per cent pay rise from April.
training session /ˈtreɪnɪŋ ˌseʃn/ n	a meeting at which people learn new skills for their job All new staff must attend a training session on data security.
workshop /ˈwɜːkʃɒp/ n	a meeting at which a group of people learn about a subject by discussing it and doing activities The sales team will attend a two-day workshop on negotiation skills.
mentor /ˈmentɔː/ n	an experienced person who advises and helps a less experienced colleague Each new hire is paired with a mentor for the first six months.
evaluate /ɪˈvæljueɪt/ v	to judge how good, useful or successful something is We will evaluate the results of the pilot programme before expanding it.
productivity /ˌprɒdʌkˈtɪvəti/ n	the rate at which a worker or company produces goods or results The new software has improved productivity across all departments.
dress code /ˈdres kəʊd/ n	a set of rules about what clothes people may wear The company has a business casual dress code on Fridays.
leave of absence /ˌliːv əv ˈæbsəns/ n	a period of time when you are allowed to be away from work He was granted a three-month leave of absence to care for his father.
maternity leave /məˈtɜːnəti liːv/ n	time away from work given to a woman before and after having a baby Ms Garcia will return from maternity leave in September.
time off /ˌtaɪm ˈɒf/ n	a period when you are not at work Please request time off at least two weeks in advance.
timesheet /ˈtaɪmʃiːt/ n	a record of the hours an employee has worked Remember to submit your timesheet every Friday afternoon.
memo /ˈmeməʊ/ n	a short written message sent from one person or department to another within an organisation A memo was sent to all staff about the new parking arrangements.
agenda /əˈdʒendə/ n	a list of the subjects to be discussed at a meeting The budget review is the first item on the agenda.
minutes /ˈmɪnɪts/ n	a written record of what was said and decided at a meeting Jenny will take the minutes at today's meeting.
board of directors /ˌbɔːd əv dəˈrektəz/ n	the group of people chosen to control and manage a company The board of directors approved the expansion plan unanimously.
executive /ɪɡˈzekjətɪv/ n	a person with an important management position in a company Senior executives will meet with investors in London next week.
delegate /ˈdelɪɡeɪt/ v	to give part of your work or authority to someone else Managers who delegate effectively have more time for planning.
confidential /ˌkɒnfɪˈdenʃl/ adj	meant to be kept secret Salary information is strictly confidential.
approval /əˈpruːvl/ n	official permission to do something Any spending over $1,000 requires the manager's approval.
policy /ˈpɒləsi/ n	a set of rules or principles agreed by an organisation Our travel policy requires employees to book economy class.
procedure /prəˈsiːdʒə/ n	the official or accepted way of doing something Follow the standard procedure for reporting lost equipment.
streamline /ˈstriːmlaɪn/ v	to make a system or organisation simpler and more efficient The new online form will streamline the approval process.
outsource /ˈaʊtsɔːs/ v	to pay another company to do work rather than doing it yourself The firm outsources its IT support to a company in Ireland.
consolidate /kənˈsɒlɪdeɪt/ v	to combine several things into one, or to make something stronger We plan to consolidate our three warehouses into one large site.
allocate /ˈæləkeɪt/ v	to give something officially for a particular purpose or person Extra funds have been allocated to customer service training.
preliminary /prɪˈlɪmɪnəri/ adj	happening before a more important action or event Preliminary results suggest that the campaign was a success.
mandatory /ˈmændətəri/ adj	required by a rule or law Attendance at the safety briefing is mandatory for all staff.
respectively /rɪˈspektɪvli/ adv	in the same order as the things already mentioned Sales in March and April were $2 million and $2.4 million respectively.
accordingly /əˈkɔːdɪŋli/ adv	in a way that is suitable for the situation The schedule has changed, so please plan your travel accordingly.
promptly /ˈprɒmptli/ adv	without delay; at exactly the right time The meeting will start promptly at 9 a.m.